Scheduling for personal trainers

Clients move sessions, buy packages and forget how many are left. iGenTor answers on WhatsApp, books sessions, counts the package and reminds — while you focus on the training itself.

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What eats a trainer's time between sessions?

A personal training session is an hour where you cannot touch your phone, and the next client is already waiting. What is left is whole evenings of coordination: who moved, whose package ran out, who did not show. It is admin work nobody pays you for.

Reschedule requests that arrive an hour before the session.
Training packages nobody remembers the balance of.
Clients who gradually disappear without you noticing in time.
Rebuilding a whole week after a holiday or a trip.

How iGenTor fixes it

The agent answers on WhatsApp at any hour, offers open times from your calendar, books and confirms. It reminds before every session, handles reschedules without you getting involved, and tells the client how many sessions are left in the package — so renewals happen on time.

What's included

Recurring sessions with one-off changes

A fixed weekly hour per client, with a single reschedule handled automatically — without breaking the recurring series.

Packages and memberships

Track how many sessions remain in a package and send a renewal reminder before it runs out, so the rhythm never breaks.

Reminders that cut cancellations

A reminder before the session with confirm-or-move in one message. A session freed in advance is an hour you can still sell.

Outdoor and at-home sessions

Define different locations and travel time between them, so the calendar never books two sessions at opposite ends of town back to back.

Small group sessions

Set a capacity per slot so the same hour can take a pair or a small group, with each participant confirmed and reminded individually.

Why not run it on WhatsApp and a spreadsheet?

Most trainers do exactly that — calendar on the phone, packages in a spreadsheet, conversations in WhatsApp. It works up to about ten regular clients, and then it starts leaking: a forgotten session, a package that ran out unnoticed, a client who quietly stopped coming and nobody checked why. The three tools do not talk to each other, so you are the integration, reconciling them by hand every evening. iGenTor connects the three pieces — the conversation, the calendar and the count — and leaves you what genuinely needs you, which is the training itself.

How to start

Connect the WhatsApp number you use with clients.
Set session types, durations, locations and available hours.
Define training packages and connect Google Calendar.

Personal trainer scheduling FAQ

Can it handle pairs or small group sessions?

Yes. Set a capacity per slot, so the same hour can take several clients up to the limit you choose.

What if a client cancels an hour before?

Set a cancellation window and charging policy. The cancellation frees the slot and notifies you immediately, so you can offer it to someone else.

Does it track packages?

Yes. Define a package of sessions, see how many have been used and send a renewal reminder before it runs out.

I also coach online. Is that supported?

Yes. Define an online session type and a video link is sent automatically with the confirmation and the reminder.

Can I cap how many sessions I take in a day?

Yes. Set a daily limit and the agent stops offering slots once you hit it, which matters in a job where the calendar can physically fill faster than your body can sustain.

Less coordinating, more training

Full 30-day trial, no credit card.