Scheduling for private tutors

A fixed weekly lesson, a parent asking to move it, and an exam season where everyone wants extra hours. iGenTor coordinates all of it over WhatsApp and into your calendar — reminders and payments included.

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What is exhausting about coordinating private lessons?

A tutor teaches back to back and messages between lessons — usually with parents, sometimes with the student, and often with both. In busy periods before exams, requests for extra sessions pile up, and every single change triggers a chain of messages across three people.

Reschedules arriving from a parent and a student in two separate chats.
Extra revision lessons before an exam that need slotting between the regulars.
Payments that drag on and accumulate over a whole month.
A lesson forgotten because nobody sent a reminder.

How iGenTor fixes it

The agent replies on WhatsApp, offers open times from your calendar, books a lesson and confirms it to both sides. Recurring lessons hold across the term, extra sessions fill the gaps, and a reminder goes out before every lesson.

What's included

Recurring lessons across the term

A fixed weekly hour per student, skipping holidays and breaks. A one-off change does not break the series.

Extra sessions when it gets busy

Before exams the agent offers the genuine gaps in your calendar for extra lessons, instead of you hunting for them.

Payments and lesson packs

A pack of lessons with a running balance, payment up front and an automatic invoice. Fewer awkward conversations about money.

Online and in-person lessons

Separate lesson types, with a video link sent automatically on the confirmation and the reminder.

Term breaks and exam periods

Set holidays, half-terms and exam weeks once, and the recurring lessons skip them automatically instead of needing rescheduling one student at a time.

Why not just a calendar and a phone?

With five students, a phone calendar is enough. With twenty, every change to one shifts two others, and payments drift into a month-long backlog. The difference is not storing the appointment — it is that someone answers the parent asking "can we move to Wednesday?" immediately, and checks the calendar for you, while you are mid-lesson. In a job where every good hour is between four and eight in the evening, which is exactly when you are teaching, that is the difference between holding twenty students and stalling at twelve.

How to start

Connect the WhatsApp number you use with students and parents.
Set subjects, lesson length, available hours and lesson types.
Define packs and payments, and connect Google Calendar.

Tutor scheduling FAQ

Can the agent talk to both the parent and the student?

Yes. Each contact is managed separately, and you can link a student to a parent so both get the confirmation and reminder for the same lesson.

Can I charge up front for a pack of lessons?

Yes, including an automatic invoice and tracking of how many lessons have been used.

What about exam season when everyone wants extra hours?

The agent only offers times genuinely free in your calendar, so you never commit beyond what the day allows. You can also cap lessons per day.

Does it suit a driving instructor or a music teacher?

Yes. Any business built on recurring lessons in a calendar works the same way — define lesson types, durations and hours.

What if a parent and student both message about the same lesson?

Both can be linked to the same lesson, so a change made by one is confirmed to the other. That removes most of the classic confusion where the student thought the lesson was cancelled and the parent thought it was moved.

Let the calendar coordinate itself

Full 30-day trial, no credit card.